Office Admin

We are looking for a friendly, reliable, and detail-focused Administration Officer to join our team on a permanent part-time basis. This role is ideal for someone seeking long-term stability, flexibility, and a supportive team environment.

Working approx. 20–24 hours over 4 days per week, start and finish times can be negotiated to suit your lifestyle and commitments. The role comes with a 3-month probation period to ensure it’s the right fit for both you and the team.

Key Responsibilities

• Customer Service & Communication.
• Be the first point of contact for phone and email inquiries.
• Provide timely and professional communication with clients.
• Liaise with clients regarding scheduling, job progress, and completion updates.

Accounts & Bookkeeping

• Assist with the setup of quotes in Xero
• Create and send invoices; reconcile client payments
• Enter and manage supplier invoices via Hubdoc
• Maintain up-to-date and accurate financial records

Job Management & Admin Support

• Set up and manage job sheets
• Send completion photos and documentation to clients
• File and close jobs once completed
• Assist with job scheduling and workflow tracking
• Maintain organised digital admin and filing systems

What We’re Looking For

• Proven admin experience, ideally within a trade or service-based business
• Proficiency with Xero, Hubdoc, and general office software
• Friendly, professional communicator and team player
• Strong attention to detail and good time management
• Someone who is looking for a long-term position
• Availability for a 3-month probation period

• Flexible working hours—to negotiate start and finish times to suit you.
• Stable, long-term part-time position
• Supportive and friendly team environment